MedCons_Asset
Manage the full lifecycle of a hospital’s medical equipment and assets – from investment planning, receipt, use, maintenance, inspection and repair to transfer and disposal – transparent, traceable and always audit-ready.
Medical equipment is a hospital’s most valuable asset class, yet information about it is usually scattered: procurement files sit with the Supplies & Equipment Department, asset registers with Finance & Accounting, maintenance schedules in engineers’ notebooks, and only the user department knows the actual condition. As a result, it is hard to know exactly where a device is, whether it is still under warranty, whether inspection is due, or whether repair costs have passed the point where replacement makes sense.
MedCons_Asset creates a single digital record for every asset, tagged with a QR code and kept up to date by every department involved. Every event – receipt, handover, breakdown, repair, maintenance, inspection, transfer, disposal – is recorded, so the hospital manages assets across their lifecycle rather than just on paper.
Key features
Asset register & records
A complete record for each device: technical specifications, manufacturer, supplier, contract, warranty, technical documents, photos and an identifying QR code.
Investment planning & receipt
Track needs, procurement plans, acceptance, installation and handover into service at each department.
Maintenance & inspection
Schedule preventive maintenance, inspection and calibration; get automatic reminders when due and store results and supporting documents.
Fault reporting & repair
Departments report faults by scanning a QR code; engineers receive and resolve them, recording replacement parts, costs and downtime.
Transfers, stocktaking & disposal
Manage transfers between departments, stocktake with mobile devices, and run the disposal request and approval process.
Depreciation & reporting
Track original cost, depreciation and lifecycle costs; report utilisation, failure frequency and asset condition by department.
Benefits
- Asset transparency: know exactly where each device is, who is responsible for it and what condition it is in.
- Less downtime: preventive maintenance on schedule and faster fault handling through online reporting.
- Evidence-based investment decisions: based on repair costs, utilisation and actual service life.
- Ready for inspections and audits: records, history and documents for every asset are stored centrally and retrievable instantly.
- Less paperwork: stocktake with QR codes on a phone instead of manual reconciliation.
Who uses it
Implementation with Medcons
AssessmentReview current processes, data and IT infrastructure
StandardisationStandardise master data, coding and business processes
ConfigurationSet up the system, user permissions and integration with existing software
TrainingRole-based training and parallel pilot run
Ongoing supportOperational support, feature updates and continuous improvement
Digitise asset management at your hospital
Medcons will assess your current state, standardise your asset register and demonstrate MedCons_Asset on your own data.
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